Scanning documents is a large part of office work but it is not completely efficient due to its format.A scanned document is merely a captured image of the original copy so it cannot be edited or searched through at all. Often times scans are converted into PDFs but the problem remains since a PDF is also an image format. You can resolve these issues once you optimize scans. This is a process that includes file conversion, compression, and OCR to make your scan easier to work with and more accessible.
What Optimizing Does
A scanned document can be viewed and shared from computer to computer, but there is little else you can do with it. You would be unable to search through or edit a hundred page scan because it is an image file. When you optimize scans you put them through a process that turns them from images to compact, modifiable text files. The first step is file conversion which converts the image to a PDF, the most widely used file format. From there it can be compressed which will reduce the overall size of the PDF, making it easier to attach to emails and transfer. The last is OCR, or optical character recognition which converts the image file into a text searchable and editable file. The scan is now a file that is accessible, compact, and searchable.Efficiency is increased once every step of paper processing is done electronically and streamlined.
Scan Optimization Solutions
To fully utilize and take advantage of scanned documents you have to optimize scans. When they are put through file conversion, compression, and OCR, scans become files that can be worked on efficiently and effectively without losing time. CVISION Technologies is a leading provider of scan optimization software. You can try out their products for free during a 30 day trial period.