Why scan a document to PDF?
When you scan a document, you can leave it in the output format, or you can immediately convert the file to PDF. So why would you want to take the extra step of converting it to a PDF? There are several reasons why PDF files are more convenient. First of all, PDF files are universally accessible and easy to share. Second, PDF files support lossless compression algorithms, making it easy to reduce file size while preserving information. Lastly, PDF is a great format for use with OCR software.
The steps to take in scanning a document to PDF
The first step, obviously, is scanning the actual document. A high quality scan is important for convenience in future uses of the file. Once you have the document in digital format, you can convert the document into a PDF file. Depending on the size of the file, you may want to compress it in order to make it easier to work with. Also, if the scanned image contains text, you should OCR it to make it text-searchable.
Simplify scanning a document to PDF
Performing all of these steps separately can be a hassle, but the process is greatly simplified if you use a PDF scanning toolkit like PdfCompressor from CVISION. PdfCompressor can convert files into PDF from 10 different image formats, it can compress PDF files to only a fraction of their original size, and it can OCR the files, all in one step. It also has batch processing capabilities for bulk scanning. To use PdfCompressor, just download the free trial version.