Batch Optimize Scanned Files
When you scan a high volume of documents you end up with large amount of image files. Because of their format you can neither edit nor search through them electronically. Instead you would have to do such work manually through every page. However you can batch optimize scanned files through a three step process involving file conversion, file compression, and OCR which will enable every facet of paper processing to be done electronically and efficiently.
What Optimization Consists Of
Once you batch optimize scanned files you eliminate all of the problems associated with image files simultaneously. File conversion converts the scanned file, usually in the form of a TIFF file, to PDF. PDF is one of the most widely used file formats and is both accessible and easy to share. To ensure that the file is as compact and manageable as possible but without cutting content or quality, file compression is performed on it. The compressed file takes up less space and is quicker to both upload and download. The last step involves OCR, or optical character recognition. OCR converts the image file into a machine encoded text file, rendering it text editable and searchable. Now you no longer have to pore through every single page to find keywords or retype information to correct it. Instead you can use a simple search function to locate words, and use copy and paste to modify content.
Scanned documents in their default form do not promote efficient work due to their limitations. In an office environment this can cause crucial time to be lost and wasted.When you batch optimize scanned files you convert large volumes of scans into electronic, editable, searchable files that save time, energy, and storage. CVISION Technologies is one of the best providers of optimization software that includes file conversion, file compression, and OCR. Their products come with a free 30 day trial and are instantly usable.