One very useful software tool for an office environment is OCR, or optical character recognition. OCR allows you to convert scanned documents into machine-encoded text files. These files are now rendered text editable and searchable. It is necessary to do this because a scanned document is merely an image of the original copy, and so beyond cropping or rotating it, little else can be done to modify it. OCR software however handily overcomes this issue and there are many vendors available for you to buy OCR software.
A big part of office work lies in the amount of papers and documents that must be processed. With OCR, you can become a paperless office with little effort. Most offices already view and transfer documents electronically via PDF or other file formats. However they cannot search through or edit those files because they are only images.This becomes an issue when dealing with lengthy documents that are hundreds or even thousands of pages long. Manually poring through every page to correct or locate information becomes a strain on time and resources. By converting the image into a text searchable file the OCR software allows you to now use copy and paste to modify your document, as well as instantly search through every page for specific phrases.
Buying OCR Software
It is important to know all the specifications and capabilities of a product, especially when you buy OCR software. One of the most experienced vendors of OCR software is CVISION Technologies. Their products are versatile and feature multiple file-related functions. CVISION's OCR products are powered by the most accurate English OCR engine in the market, offering accuracy rates of up to 99%, fulfilling workflow demands. Best of all, you can try out their software for a free 30 day trial.