Creating Searchable PDF Files
Many offices use PDF as their medium of choice when sharing information. PDF is a file format that is easy to use and highly accessible. Its platform-independent nature means that it can be used by any computer regardless of operating system. To truly take advantage of PDF you need to use OCR, which will make creating searchable PDF files a simple task.
How to Create Searchable PDF Files
OCR, or optical character recognition, can improve office document processing by creating searchable PDF files. In their default format, PDFs are neither text searchable nor editable because they are formatted as images. This is problematic if you have very large PDFs or an entire database of files to look through. OCR works by identifying characters such as letters and numbers from the PDF before converting them into text. Once formatted as text, the PDF becomes both searchable and editable, saving you an immense amount of time spent on document work.
Software for Creating Searchable PDF Files
Although many businesses use PDFs to facilitate document sharing, not too many realize the existence or value of OCR. OCR is a document capture solution that can streamline document processing by creating searchable PDF files. Being able to instantly search for a specific document or a sentence is convenient and time-saving. CVISION Technologies is one of the leading providers of OCR software. Their products feature processing power and versatility, and are available to use for free trials.