What document capturing basically does for you, is that it takes a file, image, or some kind of document that you have physically, and it converts it into digital data which means the computer will be able to read it. When you first scan documents, they take the form of images and there is really not much you can do with this image file on your computer. However, with the aid of an optical character recognition software, your images turns into searchable and editable text.
How does it help me?
By having the ability to do document capturing, it enables your company to do a lot of other things such as automation of simple processes. Imagine having to go through all the invoices one at a time and inputting the information into the system manually. It is something that must be done but this method wastes a lot of time. With optical character recognition software, you can now automate this simple task so that there is minimal human involvement which frees up time to be devoted on tasks that cannot be automated.
The best way to go about obtaining document capturing is to look into implementing an optical character recognition solution for your company. There are many different choices out there but in order to get the most value, you need to choose one that will be able to meet the needs of your company. If you are new to this, you should check out CVISION Technologies' Maestro Recognition Server. It is one of the best available products on the market right now in terms of accuracy and speed. Learn more about it or download a free trial to see for yourself.