OCR a PDF Document
In an office setting it is useful to be able to scan documents and files because it allows them to be viewed electronically, which greatly increases user access without wasting paper. Most documents are scanned into a PDF format since it is easy to both use and view. However, one major drawback of the PDF format is that it does not allow editing or text-searches. This is because PDF only captures an image of the original document, and although it allows it to be viewed digitally, it cannot be modified in any way because it is not in machine encoded text. The solution is OCR, or optical character recognition, which can convert a PDF document into an electronic file that can be edited and searched.
What OCR Can Bring to PDF
The PDF format is extremely popular, but it is not very effective for office use if it cannot be modified in any way. Scanning makes files easy to share, and file compression reduces file size for ease of transfer, but only OCR can enable a file to be edited and text-searched. As documents of greater length and more media content are being converted into PDF documents, it becomes more and more necessary to be able to quickly process those files. Instead of wasting time manually scrutinizing thousands of pages of a company report, you can perform quick text searches for specific words and phrases in seconds after using OCR. In PDF, you cannot correct or edit the document at all because it is an image. But when OCR converts PDF into an electronic text file, not only can you search through it but you can edit it and use copy and paste tools to modify the content as needed. OCR allows documents to be quickly processed and also enables employees to be more efficient by reducing wasted time.
OCR Software Available
Since PDF is generally the preferred format for scanned documents, it is important to be able to edit them via OCR. One of the best solutions available out in the market is Maestro, from CVISION Technologies. Maestro is known for being powered by the most accurate OCR engine. It can capture and convert PDF documents with precision and efficiency. Maestro is available and ready to use in a free trial version.