OCR PDF Files
When you OCR PDF files you enable every level of paper processing to be done electronically. PDFs are image files and are often converted from scanned documents. Because it is in image format it cannot be edited or searched through. For an office that has to deal with high volume scanning this results in inefficiency because employees have to engage in manual data entry and correction. Once you OCR PDF files you can ensure that work is once again simple and streamlined.
How OCR Works
OCR stands for optical character recognition. It is a software tool that takes an image file such as TIFF or PDF and converts it into a machine encoded text file. Once the file is in text format it gains all of the functions and capabilities of standard text files. Employees will not have to manually go through page after page of lengthy PDF files to find specific information. They can instantly locate data using the search function. Editing is also made easier because you can now use copy and paste to reorganize content as you see fit. Without OCR employees will have to expend valuable time doing trivial tasks. When every step of paper processing can be accessed and performed electronically you can speed up work and reduce the possibility of human error.
OCR PDF Solutions
PDF is a useful file format but is limited by the fact that it is not a text file and cannot be edited or searched through. To fully take advantage of PDF and maximize time and resources you need to OCR PDF files to make them editable and searchable. You can download and use OCR software from CVISION Technologies for a free trial.