What is OCR?
OCR is optical character recognition, a form of software which converts scanned images of typed text into electronic files. OCR digitizes scanned documents and files, allowing them to be edited, searched, and modified. It is now common for documents and texts to be transferred electronically due to its speed and efficiency over manual or traditional methods. In the same way, OCR provides a fast, accurate, and effective way to peruse and search through files which previously did not allow such capability. Scanning allows documents to be sent electronically, and file compression reduces the size of the file, but OCR completes the picture by making files text-searchable.In an office environment with a large inflow of documents, this becomes a valuable tool to work with.
What can OCR do for you?
Simply put, OCR can make your life and your business more efficient and streamlined. More and more documents are being sent and received electronically in PDF format due to its ease of use. However a PDF merely captures an image of the document and cannot be edited or searched through in any way. In smaller files this is not much of a problem, but in 100 page documents, this becomes a strain on time and resources. Employees would have to manually look through every page for specific words or text, as well as manually re-type corrections into a separate document since the PDF does not allow editing. However with the proper technology, you can OCR a PDF document, converting it into an electronic document that is both easy to search through and correct. When combined with existing technologies such as scanning and file compression, OCR allows you to process high volume documents without wasting time on unnecessary labor. You can now search for important words or phrases through thousands of pages as easily as you would type in a search word on Google. Similarly you can now use the copy and paste tools to modify text. When you OCR a PDF document or any other type of file, you maximize workflow and minimize delay.
One of the most accurate and effective OCR software tools out in the market is Maestro, from CVISION Technologies. Maestro operates on the most accurate OCR engine available to the market and guarantees quick, high-quality digitized files that are text searchable. In addition to this, it provides high versatility with its multilingual support. Maestro is easy to use, can boost office output, and is available in a free trial version.