OCR which also stands for optical character recognition allows your computer to analyze and understand scanned documents. The reason you need OCR is because your scanned documents are nothing more than images. Without OCR, they would remain images and not much can be done with them. However, after applying OCR, you will notice that these documents now become text-searchable and editable. Not only that, but OCRing your scans opens up a lot of other benefits as well.
Some of these benefits that OCR give you is not so obvious. Other than being able to have your scans appear on the computer as practical as a word document, OCR can also be a real space saver. All the documents that you have stacked around your office space can be transferred to a virtual database through the use of OCR. There will no longer be a need to have papers around the office which will save you a lot of space. In addition, this also makes it faster and easier to find the document that you need through the use of keywords and terms.
Achieving a paperless office
In order to eliminate paper completely in your office, the first step in doing so would be to obtain an OCR engine that is fully capable in terms of efficiency and accuracy. There are many different OCR engines out there but accuracy level and speed separates them. In a case like this, both of these aspects are very important. Making an office paperless is no simple task and the virtual database needs to be reliable. CVISION Technologies is a leader in character recognition software and they excel at both with their OCR engine. To try it for free, click on the link above to download a trial version.