When you normally scan something, those files will appear on your computer as nothing more than images. There is not much you can do with these images other than possibly rotating the images and resizing them. The text on these scans will not be searchable nor can you make changes to them. That is unless you choose to use a OCR software to go through them. Then the scanner files will all become searchable and editable; pretty similar to a word document.
Why OCR at all?
There are a number of reasons to OCR your scanner files. The biggest reason of all is so that you will be able to efficiently utilize them. After applying OCR to the files, you can create a virtual database with all these documents which you can then access easier and faster. Also, instead of having to look through all the documents to search for keywords, you can simply type the specific term in, and now that the computer can recognize the text on the scanner files, it can find it for you automatically. You can also eliminate the need to keep papers around and save storage space as well.
In order to incorporate OCR into your workflow, you will need to obtain an OCR software. Although there are many different choices out there, the goal is to use one that will give you a high accuracy rate so that your daily workflow actually becomes more efficient. CVISION Technologies has some great products with OCR such as their Maestro Recognition Server. It is one of the best OCR engines available on the market and will be great for any type of scanner files. You can click on the link above to download a free trial or you may also contact CVISION directly if you have any questions.