Compress a PDF File
PDF (portable document format) has rapidly gained prominence and prevalence within the realm of everyday use, as well as office work. PDF is easy to view and share, and is highly accessible. It also supports a large variety of media such as text, fonts, images, and graphics. By scanning documents into PDF format, they become electronic files that can be quickly transferred from employee to employee without the need to waste paper. However, the larger a PDF is, the longer it will take to both upload and download. Instead of saving time, employees now have to waste time waiting for the file to open. Fortunately, you can compress a PDF file to make it smaller and easier to transfer.
Although PDF can hold a large amount of data, it is impractical to do so. If the file is too large you will be unable to attach it to email. In any case the email server cannot store the file because it exceeds its holding capacity. A large PDF file takes a long time to upload, and just as long to download. Even after it is downloaded it may have problems opening, such as experiencing lag or delay. When you compress a PDF file it reduces the overall size of the file without sacrificing content or quality. The compressed file is identical to the original copy. Black and white documents can be reduced to 1/10th of its size, while color documents can be truncated to 1/100th of its size. This makes a big difference in files that may be hundreds of pages long. After you compress a PDF file you can now attach it to email since it is smaller and easier to store. File compression improves efficiency and eases the strain on time and storage.
In choosing the proper PDF compression software, you should make sure that it performs capably and meets all your needs. One of the most reliable vendors of PDF compression software is CVISION Technologies. Their products offer multiple functions in one, such as file compression, file conversion, and OCR so that you can perform every level of paper processing all at once. See if CVISION can enhance your office efficiency by trying out their products for a free 30 day trial.