Companies and businesses everywhere will choose to scan their files for multiple reasons. One reason is so that they are able to maintain an electronic copy of their records on their system. Another reason is because the scanned electronic files are much easier to access than having to dig through the piles of paper. However, scanning alone will not make your files easier to access, but with the addition of conversion to PDFs and optical character recognition, the scanned files will be much more user friendly and efficient.
When you convert your files to PDFs, a big issue is that PDFs are really bulky in size. This is why you need to compress scanned files in order to make them really useful. Not only are you saving space on your computer but you also eliminate certain problems such as emailing. No longer will you need to worry about the files exceeding the limit of the attachment sizes. Not only that but if you compress scanned files, the transmission time will reduce dramatically. What would normally take minutes to download might only be a matter of seconds. This is crucial especially during time sensitive situations.
How to compress
There are a lot of ways in which you can compress files. The quickest and easiest way is to obtain a software that can handle PDF compression. CVISION Technologies has one of the best compression software in PdfCompressor. It can compress up to 100 times of the original. Not only that but it also contains OCR capabilities. To learn more about PdfCompressor, you may contact CVISION directly or you can click on the button above to download a free trial to test it out yourself.