Compression of PDF
In modern, fast-paced offices, merely scanning documents is no longer enough for maximum efficiency. Scans come out in all different sizes, depending on how much content or how many pages the paper document is. Many offices like to convert their scans into PDFs so that they are easier to view and share. However if the scan was large to begin with, the PDF will be as well. A large PDF is inefficient because it is slower and bulkier. To solve this problem but without compromising data you can enable compression of PDF with the proper software.
How Compression of PDF Works
One of the reasons PDF has proven to be so popular is because of its versatility. It can support a large variety of media, including text, fonts, images and graphics. However some types of media consume more space than others and the presence of even a few of these can inflate PDF size. Or more commonly, the PDF contains many pages or has a lot of content. In any case a large PDF becomes disadvantageous because of its size. They take a long time to upload and download, which wastes the time of employees. The amount of space they take up also burdens storage and may lead to a need for paid storage services. Although PDF can hold a large amount of data, it is impractical to do so. If the file is too large you will be unable to attach it to email. In any case the email server cannot store the file because it exceeds its holding capacity. A large PDF file takes a long time to upload, and just as long to download. Even after it is downloaded it may have issues opening, such as experiencing lag or delay. Compression of PDF will reduce the overall size of the file without cutting content or quality. The compressed file is identical to the original copy. Black and white documents can be minimized to 1/100th of its size, while color documents can be truncated to 1/10th of its size. This makes a big difference in files that may be hundreds of pages long. With compression of PDF, you can now attach files to email since they are smaller and easier to store. File compression improves efficiency and eases the strain on time and resources.
PDF Compression Software
PDF compression software will allow you to reduce the size of all of your PDFs so your office work becomes simpler and more effective. Compression of PDF will make your files smaller and easier to share. An office becomes more efficient when information can be quickly accessed and shared. CVISION Technologies is a leader in the field of file compression and document capture products. Their software not only allows compression of PDF but also offers other features such as file conversion and OCR. You can try out their software for free during a 30 day trial period.