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Use the sections below to find valuable information about the best methods available to maximize your use of document and image file formats. You'll learn about file compression, conversion and web optimization. You'll find information about PDF files, as well as TIFF, JPEG and other file formats. Additionally, you'll learn about how to apply OCR to files, making them fully text-searchable and easy to retrieve.  These concepts apply regardless of whether you are storing files for internal use or making files available for distribution over the Internet or Intranet.

The basic concept of file compression is to take a large file and make it smaller. There are many time and money saving reasons to compress files. In particular, the advantages of PDF file compression include saving storage space, saving web hosting fees, saving time by transmitting and receiving files faster, and incorporating efficient OCR for fast, easy search and retrieval of files.

The value proposition for PDF compression, optimization, and search has four main components:
  • Save storage space
  • Efficiently Web-host and email documents
  • Benefit from increased speed of transmission
  • Utilize OCR to retrieve files efficiently

Depending on the volume of files to be compressed and workforce availability, there is a choice to be made between compressing document files manually or automatically. A case can be made for either. However, the advantages of effortless, automatic compression are too attractive to ignore, especially if the volume of documents is large enough to require batch compression.

CVista PdfCompressor™ 4.0 is designed to minimize the size of your PDF files. PdfCompressor facilitates fast Internet transmission, efficient web-hosting and reduction in storage space requirements. It also enhances the use of scanned documents as email attachments, digital copying of documents to the Web, and remote scanning. As document content can vary greatly, often the product default settings may not be optimized for your documents or application. To make PdfCompressor 4.0 as effective and easy-to-use as possible, we are providing some basic easy-to-follow recommendations.

Many document imaging devices, including scanners, digital copiers and fax machines capture files into TIFF format. While TIFF can be a suitable format for capture purposes, it is far from the ideal format for utilization beyond the capture process. PDF, especially compressed PDF, is a more versatile format. In order to take advantage of the many benefits that PDF has to offer, it is necessary to convert TIFF files into PDF format.