Convert Electronic Documents to PDF
**Psst... Check out our easily digestible born-digital to PDF conversion infographic for a quicker read, or continue below to get the details.
Convert Email, Word, Excel to PDF
Converting documents into easily searchable and convenient PDF documents isn't just a good practice for paper documents. This kind of standardization is also beneficial for documents that were "born digital." These include files created by Microsoft Office applications such as Word, Excel and PowerPoint, as well as email messages, HTML, zip archives, text documents and more.
- Convert Email to PDF
- Convert Word to PDF (.doc and .docx)
- Convert Excel to PDF
- Convert HTML to PDF
- And more, see full list of supported electronic document types
The average company has a huge amount and variety of these files. Organizations that decide to get serious about organizing their archives and convert digital documents to PDF can employ PDF Compressor 8, now capable of converting multiple formats of electronic documents into text-searchable PDF files.
Converting electronic files to PDF has numerous advantages - as does choosing PDF Compressor 8 for this important task. The following are a few of the most important reasons to use this solution.
Use Optimized Processing to Convert to PDF Efficiently
While converting an entire company's-worth of documents to text-searchable PDFs may seem taxing on digital resources, PDF Compressor 8 uses unique methods to ensure operations are smooth and easy. For example, the software can detect when born-digital documents have existing machine-readable text layers and save those as-is without using optical character recognition (OCR).
Intelligent detection of text layers gives companies the best possible document conversion experience. Since OCR takes time to run, skipping that process for existing text layers is a time-saver. Furthermore, directly copying those text layers is more accurate than even the most advanced OCR, so using this method gives the created documents maximum accuracy.
When there is text in a document that is not currently part of a machine-readable layer, the OCR algorithm will find it and convert it into a searchable format during the PDF creation process. All of this happens automatically, with no need for employee intervention.
Create Reliable Electronic Documents
PDF is recognized as the standard for digital file storage, across industries and around the world. Since these stable and reliable documents are so widely used, companies that convert to PDF will be ready to immediately provide files in a universally accepted format. Storage, archiving and management become simple.
Standardize File Archives
When companies employ PDF as the format of choice for internal document storage, they reduce their reliance on multiple technologies and software packages. When it's time to open a document, one standardized reader will work for all files, because they are all PDFs. Such a slimmed-down software profile means reduced maintenance costs, less IT support and reduced training time.
Born-Digital File Types Supported:
MS Word, MS Excel, MS PowerPoint, MS Project, MS Visio, email, Open Office Writer, Open Office Calc, Text (.txt), HTML, TIFF, PNG, JPG, BMP, GIF, non-searchable PDF and more.
Comply with Regulations
When industry groups and government authorities require organizations to store, archive or submit documents, they often choose PDF. For instance, when courts ask for documents to be made available for electronic discovery, they are increasingly mandating the use of text-searchable PDF. When pharmaceutical companies submit new drug applications to the U.S. Food and Drug Administration, they must use optimized PDFs. Companies that store and access their documents as PDFs by default won't have to convert their content again to comply with such rules.
Save Money with Convenient Licensing Models
Companies' needs for PDF conversion and compression will vary. One-time projects, recurring archiving and more flexible operations are all supported by different licensing models. When organizations are able to use a model that makes sense to them, they can avoid makeshift solutions such as running manual document conversion processes, which may require multiple single-user licenses for PDF software. PDF Compressor is available on three licensing models:
Volume Pack: This model is ideal for one-time conversion processes and demands no long-term contract or commitment. The cost is based on the number of pages that have to be processed.
Annual Volume: When companies require recurring conversion processes, with new documents constantly requiring attention, they can select this model, which is based on an annual volume of documents processed, plus support.
Core: When organizations' conversion needs fluctuate by season, vary over time or are simply very large in volume, the Enterprise Unlimited contract is ideal. Pricing is based on cores utilized plus the cost of support and there is no license cap on the number of documents processed and converted.
Embrace Speed and Effectiveness for High-Volume Conversion
Running OCR and document conversion manually isn't just inefficient from a cost perspective. This kind of process is unnecessarily time consuming compared to purpose-built, industry-focused tools such as PDF Compressor 8. With a simple user interface and the ability to convert millions of documents each day, the software frees up employees to perform value-creating work while completing large-scale storage and archiving projects.
Drive Value with a Centralized Software Option
Working with PDF Compressor 8 to convert digital files to PDF is a new way to think about document storage and archiving, one that can have a tremendous impact on any organization. Begin a free trial to experience it for yourself.
Born-Digital to PDF: Shareable Infographic
Here's a quick summary of the big points about converting electronic documents such as email, Microsoft Office (Word, Excel, PPT), HTML, and more to optimized, accessible PDF and PDF/A files with PDF Compressor.