CVISION Creates More Efficient Paper-Based Documents for Legal Industry
Client: Leading deposition and litigation support organizations
Client's Business Challenges:
- Files were not text-searchable, locating information was time-consuming
- Uncompressed image files were bloated in storage size
- Unnecessary costs associated with file storage
- Raw scans were inefficient for viewing, emailing and sharing
CVISION Product: PdfCompressor
- Compressed files take up less storage space
- Files transmitted more efficiently
- Storage costs cut in half
- OCR produced more reliable text searches
- All documents are converted into universally viewable PDF files
- ROI based on reduced storage costs realized within 6 months
- Software was easy to use and deploy for entire organization
- Improved performance of scanned documents
CVISION Technologies was able to provide a solution for one of the leading deposition and litigation support organizations. The organization's main goal is to develop and deliver solutions to support the entire litigation process from discovery to trial. The client relied on CVISION to dramatically compress and create accurately text-searchable digitized versions of legal documents. With CVISION's PdfCompressor, they are able to provide a higher quality product to their customers, enabling them to access their documents in a fraction of the time.
PdfCompressor is able to compress files up to 1/10th of the original size while converting them to standard, universally viewable PDFs. The client tested the software and established that CVISION's OCR product accurately recognizes more characters than competing products, creating even more reliable text-searches. The end result is a compressed, searchable PDF file that performs optimally for anyone that needs to access information easily and quickly.
In addition to producing a better product for their end-users, the client was also able to achieve a measurable return on investment from CVISION's file compression; an important requirement for any IT department looking to reduce costs. According to the client, "The money saved on file storage by compressing documents with PdfCompressor has exceeded the cost of the software and we saw a return on our investment inside of 6 months. Since implementing CVISION PdfCompressor, we have been able to cut our storage costs in half."
Before implementing the solution, the client's scanned files were not text-searchable and were very large in storage size. They were inefficient for anyone that needed to view or share the documents; the images were also not OCR'd, which meant one could not search for text within a file. These issues prompted them to search for a document capture solution to improve the performance of their scanned paper.
When the clients began their software search, they performed a thorough analysis on several industry products. They looked for a complete solution to compress and OCR their captured images. "We were searching for a product that would accomplish two goals: reduce the size of the scans while also making the files text-searchable. After testing many products, no one else was able to provide high quality file compression and superior OCR technology." according to a source within the company.
Their staff was impressed by the ease it took to use the software. One employee adds that "it is very simple for anyone in the organization to use the software; employees simply go to the MFP, scan the paper and the output file is a compressed, searchable PDF."
By converting their scanned paper into more usable documents, the client was able to achieve IT and business objectives, including a product enhancement, and a quantifiable ROI. The client states: "Thanks to CVISION we are able to deliver a better product more efficiently, while also saving money. By combining our technology with CVISION's software, it has given us a strong competitive advantage that our customers appreciate."