The Difference Between Image PDF and Searchable PDF Documents
PDF is a universal format that can contain different types of information. A PDF file can contain graphics, text, or both. Sometimes, PDF is used to store scanned text documents as an image, but such files are accessible only as images, despite the fact that the image contains text. This makes it impossible to work with the text in any way, or to search the contents of the document. These image PDFs require manual navigation and result in long hours scouring the document for specific text and vital data. A searchable PDF, by contrast, contains actual text that machines can read, rather than an image of the text. Searchable PDFs are much friendlier options for businesses seeking efficient document workflows.
How to Convert Image PDF to Searchable PDF
Fortunately, OCR technology makes it possible to go from a PDF image to a searchable PDF file. OCR, or optical character recognition, recognizes text characters based on their optical characteristics, and transforms an image file into a fully searchable, editable file.
To convert an image into a searchable PDF:
- Install OCR software. CVISION has a variety of programs that fit the bill.
- Follow the instructions to select the files that you need to OCR.
Software to Convert Image PDF to Searchable PDF
Of the many different OCR tools that are designed to convert images into searchable files, only a few deliver the reliability that is needed for frequent use on a professional level. Maestro Recognition Server from CVISION is an excellent OCR tool that was designed for enterprise-level use and remains a market leader in OCR. Maestro is now available in a free trial version that you can download and begin using immediately.