Handling documents in the legal industry can be as tedious as shoveling snow; it’s back-breaking and there seems to be no end to it. With every case comes another flurry of paperwork that needs to be either relegated to a file cabinet, or converted into electronic format.
The question is; if you can toss out your shovel for a snow blower, why not do the same with document processing? CVISION provides simple, effective solutions that help legal firms plow through all types of documents – and here’s how we do it.
- Efficient Information Retrieval: A typical day in a law office goes like this: paper forms magically stack into columns on desks, emails are coming in with Word documents, PDF files, and scanned image documents, and you need to search through all that to find one file. Short of growing eight additional arms, how is it possible to keep track of everything, especially when it’s all in different formats?
One firm decided to answer that problem by licensing CVISION’s PdfCompressor to process up to 75,000 pages per month. Prior to the implementation, they had to manually look through papers and read scans to locate the documents they needed. After contacting CVISION, all of their files were converted into text-searchable PDFs, allowing employees to find and retrieve information instantaneously.
Retrieve more information about this case here.
- Document Portability:
Even though the physical stacks of paper are gone, electronic files are still hard to manage due to large file sizes. Legal documents often exceed 100 pages and have slow download times, making it difficult for attorneys to access case files when working at remote trial sites. Also, attempting to transfer those files via email with a size limitation almost always results in failure.
A New York-based law office realized this issue after implementing an OCR solution to create text-searchable PDFs. They achieved faster information searches, but the file sizes were near-impossible to work with. Fortunately, CVISION’s PdfCompressor seamlessly integrated with their existing systems to provide the missing element; file compression. The client’s lawyers now enjoy increased work mobility, as they can take documents with over 2000-3000 pages, quickly download it to their laptops, and work on cases while on the go.
Learn about the paperless office. Free yourself with file compression.
- Automatic Data Redaction: For a sector that handles copious amounts of sensitive information on a daily basis, it’s obvious that redaction is necessary for maintaining client confidentiality and complying with e-discovery laws. Unfortunately, many firms are still using manual redaction.
One of our clients in the loan industry quickly recognized their need for an automated redaction solution. They typically received over 700 loan documents each week, manually redacting names, social security numbers, and other personal information. The result was time-consuming and expensive, so they sought an alternative through automation software. After licensing CVISION’s Trapeze for 25,000 image documents per month, the client successfully cut down manual labor costs and accurately redacted data despite the lack of format consistency between documents. This enabled better workflows, since employees could focus on more important tasks rather than data entry and verification.
See the other benefits of document automation.