Picture this: You’re on your way to the office and don’t have time to stop to take a minute to breathe in the fresh after-rain air — The only thing on your mind is the amount of paper sitting on your desk. Once you arrive, you get to work digging through stacks of discovery documents brought to you in a less than organized manner by your legal opposition. After painstakingly combing through a mountain of paperwork, you find that first critical piece of information you were looking for, but then it’s on to the next long search. You ask yourself if you’re ever going to find all the needles in the haystack. Could there be something more technologically advanced to help conquer the overflowing paperwork in a more efficient way?
If wasting time searching through loads of discovery documents sounds familiar to you, it may be time to consider utilizing technology to recognize text from these documents and accelerate the search process. All you have to do is follow the simple steps below:
- Create digital versions of the documents
Prep your documents for scanning. Scanning the documents to a computer creates digital image files ready for conversion. If you’re already working with digital documents skip to the next step.
- Use Optical Character Recognition (OCR) technology
Manually searching through paper documents or image based documents word by word is time-consuming. With optical character recognition technology, the scanned images will be converted to text-searchable documents (You can utilize free OCR conversion tools available online to get a feel for how this works).
- Open the converted document and instantly search for the information you need
After OCRing the image-based documents, you can now interact with the text layers and search for the specific information you need using simple, instant keyword search.
It’s time to re-evaluate your law office’s document management workflow. Accelerate your document workflow by eliminating the stress of searching through non-text searchable documents.