CVISION Technologies

Question: Our company processes a large number of handwritten forms daily, we would like a solution to scan and index designated fields within the forms. Do you offer a solution for indexing handwritten forms? Can we automate this process?

Answer: We specialize in handwritten recognition. In order for us to move forward, we need see the forms to determine the best ICR approach. ICR yields less than reliable recognition rates than OCR (recognition of typed text). Therefore, to improve the ICR recognition we need to validate the information. The more we know about the form and the application, the higher the recognition rate will be.

To discuss your project in greater detail, please email proservices@cvisiontech.com

Question: My company recently began scanning all company documents. The idea is to create the “paperless office.” I understand your software can help us optimize the output of scanners.

Answer: CVISION Technologies provides solutions to optimize scanned documents. PdfCompressor, our most common application, is designed for document imaging solutions within the corporate setting; we are used by countless Fortune 500 companies, and are applicable to industries across all vertical markets.

PdfCompressor works to compress the size of scanned documents. As you may all ready realize, the output files of your scanner are rather large in storage size. These oversized files are difficult to open, email, and manage. In addition to compression, PdfCompressor also equips files with OCR, OCR is short for optical character recognition. OCR converts image documents into text searchable files. Searchable files created by OCR, are far more manageable and users are more efficient. PdfCompressor also converts the scanner output into PDF documents. PDF are readily viewable with Adobe’s free reader.

To download PdfCompressor for a free trial, click the link below:

http://www.cvisiontech.com/download_main.html

In the current office workflow, as companies move toward the paperless office, effective use of MFP, MFD, and digital copier devices is essential. For documents starting out in paper form, there needs to be a seamless way to introduce them into the Company’s electronic workflow. Any MFP, MFD, or digital copier device is capable of converting a paper document to a scanned, electronic one. What is missing, though, are seamless methods to allow for text searching the file, compression to support emailing and web-optimization to support web-hosting, as well as dropping files into a client folder or attaching and indexing into a database.

In general, these devices allow for users to copy a paper document to paper, email, or a folder. Folders are generally the easiest way to seamlessly intercept and enhance the document workflow. For example, assume a given MFP device is capable or generating PDF files from paper documents and dropping them into an output directory, based on client code. However, these captured PDF files are typically large, not OCRed, or web-optimized, or compressed. To use these files effectively, some processing off the MFP device is required.

This is where effective PDF document management software can make a real difference. Operating on a bank of hidden client directories, seamless to the user, this PDF software (e.g., CVISION PdfCompressor, run in watched folder mode) can OCR, compress, and web-optimize the MFP or digital copier output file before the client is even back at his desk. This file is still in his / her same MFP folder, but now much more amenable to email, web-hosting, or attaching to the Company database.

Every company has an ever increasing number of MFPs, MFDs, and/or digital copiers to manage. It is up to the Company IT guys to make sure these devices are utilized as effectively as possible.