CVISION Technologies

Question:
How does character recognition work? Are the programs that claim to recognize text within image files actually accurate, or is manual retyping a safer bet?

Answer:
Character recognition, also known as Optical Character Recognition or OCR, has actually reached near-perfect accuracy rates in recent years. OCR tools are able to identify text characters using information from the curves and outlines of the different letters. When used as part of a document automation solution, OCR can contain verification tools to ensure accuracy of information. This is especially important for ICR, or Intelligent Character Recognition, which is used for handwriting. OCR and ICR are extremely useful tools to automate processes that normally take a lot of time manually. I would recommend you try an OCR tool like Maestro Recognition Server from CVISION, and see if you find it useful.

Download the free trial version of Maestro here:

http://www.cvisiontech.com/download_main.html

Question:
I don’t like working with TIFF files, and I am not sure what is the best format to convert them into to maximize my flexibility in working with them. Do you have any suggestions?

Answer:
I would always recommend PDF as a universal, easy-to-use format for working with images. PDF files can hold a lot of information, but they can also be compressed using lossless algorithms, so that you can have high quality files without using up too much disk space. If you need to convert your files to PDF, you can your bulk conversion software to convert from TIFF. You can try PdfCompressor from CVISION if you want a tool that can convert your files and compress them, all in one step.

Download the free trial version of PdfCompressor here:

http://www.cvisiontech.com/download_main.html

Question:
Could you recommend a good invoice processing tool for me? I need one that is easy to use but advanced enough for business use.

Answer:
I would suggest you try Trapeze from CVISION. Trapeze is very straightforward and easy to use, but you can also take advantage of its advanced features to simplify your work and reduce your workload. Trapeze has near-perfect accuracy, so that you do not have to worry about errors, and its verification features ensure that your invoices are processed correctly. Trapeze can categorize incoming invoices and extract data as necessary, allowing you to focus on other tasks.

Download the free trial version of Trapeze below:

http://www.cvisiontech.com/download_main.html

Question:
Does your batch compression software convert TIFF files to PDF, or can it only compress existing PDFs?

Answer:
CVISION’s compression software, PdfCompressor, can convert to PDF from a variety of different file formats, including TIFF. This makes file compression very convenient for people who work with different types of files. This also helps with the process of transferring information, because PDF is a universal format that anyone can read.

Download the free trial version of PdfCompressor to see how it works with your TIFF files:

http://www.cvisiontech.com/download_main.html

Question:
I scan lots of documents on a regular basis, and I then spend a lot of time modifying them so that I can work with them in the future. This includes manipulating the file format and size to make them more convenient. Is there any software that can do all of this for me?

Answer:
It sounds like you need software with batch processing to handle all of your scanned documents. Many people find it useful to convert their scanned files into PDF. PdfCompressor from CVISION can do this for you, and it can then compress the PDF file to get it to the right size. It can even OCR your files to make them text-searchable.

Click on the link below to download PdfCompressor:

http://www.cvisiontech.com/download_main.html

Question:
I often have a problem where I scan a bunch of documents, but I forget to convert them into PDF immediately after scanning with them. After a while they pile up, and I end up spending an entire afternoon converting them, compressing them, and making them text-searchable. Is there a program that can do all of this for me automatically?

Answer:
Actually, there is. CVISION’s PdfCompressor performs all of the functions you named, converting large batches of files quickly and easily. Then, because PDF files can be extremely bulky, PdfCompressor can reduce them to a manageable size and OCR them to make them text-searchable. Many companies and organizations find this to be an invaluable tool. You can try it for yourself and see how much easier things become.

Download the free trial version of PdfCompressor below:

http://www.cvisiontech.com/download_main.html

Question:
What is automated data capture? Where is it used?

Answer:
Automated data capture is a tool that is useful in processing large numbers of standardized documents. It is useful in eliminating a lot of unnecessary manual processing, and enables employees to focus on other tasks. Automated data capture can recognize printed text and extract it from documents, inputting it into a conveniently formatted spreadsheet. It is used with invoices, bank checks, EOBs, and other types of documents. One high quality automated data capture tool is Trapeze from CVISION.

Download the free trial version of Trapeze below:

http://www.cvisiontech.com/download_main.html

Question:
What types of content can automated forms processing tools handle? Is there a limit to the kinds of elements I can include in my forms?

Answer:
Advanced forms processing solutions have expanded to incorporate a wide range of content. They no longer rely on a narrow set of special fonts and on barcodes. Automated forms processing tools can process printed text in many different fonts, and some can even read handwritten text. Many also find it useful to include check boxes and barcodes for information that is best recorded in those formats. When constructing forms for automated tools, make sure to read about the best ways to position data fields to make the forms as clean as possible. Trapeze from CVISION is an advanced solution for automated forms process that can process a wide range of content, including handwritten text.

Download the free trial version of Trapeze below:

http://www.cvisiontech.com/download_main.html

Question:
Is there a program that can OCR scanned files in batches, rather than one by one?

Answer:
Try Maestro Recognition Server from CVISION. If you use OCR tools in a professional environment, then it is likely that you are not just processing one individual file at a time. Maestro is a server-based OCR solution designed for people like you. With high-speed processing and the most accurate English OCR available, Maestro is an ideal office solution. Best of all, you can try Maestro without any risk by downloading the free trial version. You’ll immediately see how much it speeds up the functioning of your office.

Download the free trial of Maestro at the link below:

http://www.cvisiontech.com/download_main.html

Question:
When I scan a document, to I have to keep the resulting file in the format that the scanner outputs, or can I convert it to a different format?

Answer:
You can convert scanned files to a format that is more convenient for you. One popular file format is PDF, because it is universally used, and has excellent compression properties. Most scanners, however, produce TIFF files, so you would need conversion software to do the job. To process many files, you might need conversion software with batch processing. One solution that can convert files to PDF from other formats is PdfCompressor from CVISION. PdfCompressor can also reduce the file size to make it more convenient.

You can try PdfCompressor by downloading the trial version below:

http://www.cvisiontech.com/download_main.html