CVISION Technologies

Question:  Do you have any information regarding document compression on your site?

Answer:  Please see attached link:

http://www.cvisiontech.com/pdf/pdf-compression/free-document-compression.html

Question: My firm scans countless documents daily. At the moment, the output files of our scanners are JPEGs. Will converting company documents to PDFs be more beneficial than keeping our documents in JPEGs?

Answer: We come across companies all the time with similar questions regarding what output to scan to. As document imaging professionals, we find that in most to all cases, it is best to convert company documents to PDFs. Some of the advantages of converting to PDF opposed to JPEG below:

* Text Searchability with text within the document using OCR
* Compression up to 1/100th the size of JPEG for color files
* Editing using readily available tools for PDFs.
* Web optimization allowing downloads to open immediately
* Viewing from any of 500,000,000 computers
* Metadata with info about the document travels with the document
* Portability to any OS/Hardware
* Additional file control using advanced tools.

If you are interested in trying a free 30-day trial, please click the link below.

http://www.cvisiontech.com/download_main.html

Question: I’ve set up a Job to watch a folder and delete the source after compressing; it’s also overwriting existing files. The job seems to work just fine. However when I attempt to edit the configuration file I get Error 76 Path not found and when I click OK the application just closes. This message is generated whether the service is running, stopped or paused. Is it possible to modify an existing job or does it need to be recreated with the altered parameters. Would I be better off setting a job like this up from the command line and running it as a scheduled task?

Answer: The Watch Folder uses the watchfolder.cfg file as the configuration file, this file most definitely can be modified once the service is stopped from the Windows Services. When you have completed editing the configuration file please make sure to restart the service from the Windows Services window, and the changes should apply successfully, if they have been entered correctly.

You can also recreate the WatchFolder.cfg by using the GUI and selecting the options that you need. Once you have done so, please hit “Run Job” to apply the new settings to the watchfolder.cfg.

Question: Often times, I need to find important information quickly on PDF files. The current system I have, takes too long to look for the information manually on my scanned documents. Is it possible to convert batch of PDFs to text searchable PDFs? I have countless scanned files, so batch conversion of PDFs is necessary.

Answer: Sure, you can definitely batch convert your PDFs with OCR. The OCR engine with PdfCompressor is made with corporate business needs in mind. The OCR engine is designed for large volume, business needs. Through robust functionality, PdfCompressor provides features for speed, volume, and automation.

CVISION automates the OCR process with Watch Folder capabilities; through Watch Folders, users can leave the process unattended as documents are processed. In Watch Folder mode, files are OCR’d by simply being dropped into a folder. To accommodate large volume scanning, the Batch OCR feature within PdfCompressor enables scanned documents to be processed fast; PdfCompressor OCR processing rates are about 1 page per second..

To try PdfCompressor with OCR, click the link below:

http://www.cvisiontech.com/pdfpro31_download.html

Question: I have been compressing scanned color documents with a compressor that my company has been using. Unfortunately, whenever I use it, the compressor distorts the graphs and other color images in the documents. Is this supposed to happen? Is there anyway to optimize the quality of the scanned documents when I compress?

Answer: PdfCompressor most drastic compression is through scanned color documents. We can compress the size of scanned color documents up to 100x smaller distortion free.

If you are interested in testing our software on your own color files, please try PdfCompressor for 30 days free.

http://www.cvisiontech.com/download_main.html

Question: I am testing your PdfCompressor; I have converted a JPEG to a PDF file, but cannot edit it. Is this possible?

Answer: Thank you for taking the time out and evaluating our software. When using the Evaluation version of the software the output file that is produced is locked and watermarked. The actual version of PdfCompressor does not lock or produce a watermark on the PDF. If you would like to work with an unlocked output file please feel free to submit your file to me and I will be glad to process and return it back to you compressed and unlocked.

Question: Every office these days has an MFP (Multi Function Printer) device, or two. Maybe more. The relevant IT question is : How can the office get the most use from this MFP device? Once converting office paper into electronic documents, text searchability seems like an important function. The problem is twofold: i. Many office MFP devices offer no, or very limited, OCR (optical character recognition) capability, and ii. running OCR directly from the MFP device, even if possible, will slow down the machine processing rate tremendously. Of course, slowing down the MFP increases the waiting time for anyone using the device. How then do you OCR from an MFP device without slowing down machine throughput?

Answer: The best solution to this problem is based on a separation of processes. Do not run the OCR directly from the MFP device, even if it has OCR support. The performance of an OCR system embedded on a typical MFP devices tends to be mediocre, at best. In addition, trying to run the OCR process in real-time, in sync with your MFP, will take up much of your MFP resources and hurt your processing speed.

Any heavy-duty CPU process, such as OCR, should be taken off the MFP device and performed elsewhere. A perfect OCR solution for MFPs consists of assigning to each user (that needs OCR) a passcode that, when in “scan to folder” mode, actually scans to a watched folder. That is, the MFP scans the file and drops it in a watched folder and proceeds to the next document. Meanwhile, the watched folder for this user is being “watched” by another process on a separate machine.

This other process, such as our PdfCompressor, can perform all post-scan processes to this document such as OCR, web-optimization, compression, security, and meta-data, and then deposit the document in the user’s actual ouput scanning folder. This solution keeps the MFP available and running at full capacity, while providing extremely functional PDF documents to the end-user.

Question: The output of my scanner is an unsearchable PDF. Considering it is not text-searchable, it is not optimal for me to use. How can I convert my PDF into a searchable PDF?

Answer: It seems like you are looking for OCR, or optical character recognition. The output of a scanner is an image; OCR can make the image searchable by identifying, and recognizing all of the printed characters on the documents. PdfCompressor offers OCR capabilities, it can convert your scanned documents into searchable PDFs.

We do offer a free trial, if you are interested:

http://www.cvisiontech.com/download_main.html

Question: I would like to compress all my files, electronic and scanned, in various formats to PDF. Will the output files always be significantly smaller than the input files?

Answer: Generally, most files are somewhat bloated and can be significantly compressed before storing in a database or uploading to the web. This is especially true for image files which can often be reduced by a factor of 10x or more for black and white and 100x or more for color. However, there is no guarantee that all files will compress using CVISION PdfCompressor.

In particular, files that are already in electronic format may compress dramatically or not at all. For example, generated business invoices may already be as small as possible, entirely electronic, with no redundant font information. On the other hand, sometimes generated invoices contain corporate logos which might account for 90% of the invoice file size. In such a case, a reduction of 10x or more is still possible using a compression module such as CVISION PdfCompressor by i. compressing the image streams, and ii. sharing these image objects across the multi-page PDF document.

In short, reducing file size for web-based applications is often non-trivial, but may well be a crucial part of getting the application to run efficiently. Trying various compression options to see what works is a good idea. Alternatively, submitting your data to have the “experts” take a look at it, is highly recommended.

If you are interested in submitting files for compression, please email: support@cvisiontech.com. We will gladly look at them, and inform you of the necessary settings to compress the files.

Question: What tools do you offer in the way of PDF compression?

Answer: Our PdfCompressor will compress typical black and white scans by a factor of 5-10x and color scans by a factor of 10-100x. Our unmatched text-focused color scan processing ensures maximum data retention, even under high compression.

You can try it our with our free 30 day evaluation, available here